Special Leave Procedure

Special leave procedure, Discretionary paid leave
BT intranet 2014

Applications for paid Discretionary leave should be made to the employees line manager. The line manager should consider the individual circumstances of the application and decide whether paid leave is appropriate and if so the number of days up to the maximum levels shown below.

All periods of authorised paid special leave should be recorded locally i.e. on the individual's annual leave record. It is not possible to list every eventuality and line managers may consider that a measure of paid leave is appropriate in circumstances that are not listed here.

Paid leave is normally appropriate in the following circumstances, but see "Conditions":

Type of leave Length What for Conditions
Family Reasons   
Family Bereavement An unspecified amount of paid special leave but normally at least 5 days would be offered

Husband/wife, civil partner spouse equivalent, same sex partner/spouse equivalent or child.

(A spouse equivalent would be somebody who lives with an employee and could reasonably be regarded as being in the same relationship as a husband or wife.)

In deciding the amount of paid special leave, account should be taken of the closeness of the relationship that the employee had with the deceased, whether or not the employee has the responsibility for making the funeral arrangements, and if long distance travel is involved

Family Bereavement Up to 5 days On the death of a partner or same sex partner (i.e. somebody who has a special relationship with, but does not actually live with, the employee. e.g. a fiancé or fiancée, an immediate blood relative or equivalent, e.g. parents, brother, sister, grandparent. Paid special leave may also be appropriate on the death of a more distant relative, or somebody who is not a relative, if the person had a special relationship with the employee, e.g. somebody who shared a residence with the employee, acted as a guardian, or performed the role of one of the relatives listed above. NB Additional discretional leave may be offered in circumstances of on-going and severe bereavement /distress this may be on a paid or unpaid basis
Nursing Sick Relatives Up to 2 weeks To nurse or care for a sick or elderly relative Can be allowed for each case of illness
Urgent Domestic Problems Up to 5 days By their very nature, these will vary considerably and cannot be precisely defined. Can be allowed for each incident.
Social Reasons   
First Aid Time needed for attending training courses or participating in competition. BT First Aiders.  
Annual training in the Reserve & Auxiliary Forces Up to 2 weeks Attending training camps for annual training as an obligation of membership of the reserve & auxiliary forces. NB - For Volunteer Reserve Forces: Arrangements that apply during periods of National Conflict - see replacement for ISIS PNL/EMP/A042
Sport & Recreation   Competitors or officials at major national or international competitions.  
Voluntary organisations   e.g. Special Constabulary, Mountain Rescue and Lifeboat Service Employees may be allowed paid special leave to serve in a voluntary organisation which provides a service to the community.
Youth Leadership Training Up to 5 days leave in any 12 month period. Attending youth leadership training courses, e.g., Scouting, Cadet associations.  
BT related/sponsored training and/or examinations Up to 1 days study leave per exam paper and ½ day to attend each examination For revision leave and/or to attend examinations BT full or part sponsored training/study. BT related training /td>
Investitures   Commandment to attend an investiture or receive the Duke of Edinburgh's Gold Award